Table of Contents
Chapter 1 Introduction 1
Overview 1
What Is a Contract? 2
Why Are Contracts Important? 4
How Can Contracts Be Improved? 4
Technology 5
Language 5
Internal Review Process 6
Signature Authority 6
Mind-set 6
Chapter 2 Contract Language 9
Introduction 9
Contract-Management Software 10
Integrated Library Systems 13
Common Contract Clauses with Things to Consider 15
Introductory Clause 15
Recitals/Background 16
Term (Duration/Renewal) and Termination 16
Transactions 19
Financial Considerations 23
Pricing Models 29
Conclusion 40
Chapter 3 Organizing Contracts 43
Introduction 43
Terms Common in Library Licenses and Subscriptions 43
Access and Authentication 43
Accessibility 44
Archiving and Preservation 44
Consortia Purchases 45
Copyright 45
Course Packs/Electronic Reserves/Virtual Learning Environments 45
Geographical/Institution/Unified Campus 46
Informing Authorized Users of Limitations 46
Interlibrary Loan 46
Monitoring and Reporting Misuse 47
Patron Record Maintenance 47
Return of/Destruction of Materials 47
Supplying Patron Records 48
Usage Statistics 48
Walk-In Users 49
General Clauses 49
Assignment 49
Attorneys' Fees 50
Automatic Renewal 52
Collection Costs 53
Court Costs 55
Counterparts 56
Dispute Resolution 56
Entire Agreement (Merger or Integration) 57
Exclusivity 58
Force Majeure (Acts of God) 60
Governing Law 62
Indemnification 63
Insurance 65
Limitation of Action 67
Liquidated Damages 68
Modification Waiver (or Amendment) 69
Multiple Languages 70
Nonsolicitation 70
Notice 72
Online Terms 73
Primary Vendor 77
Requirements 78
Severability 79
Supplier Conduct 79
Third-Party Beneficiary 81
Termination/Cancellation 81
Venue (or Jurisdiction or Forum Selection) 81
Conclusion 82
Chapter 4 Managing Contracts 85
Introduction 85
Specific Transactions and Special Topics 85
Intellectual Property 85
Confidentiality Agreements 87
Credit and Direct Bill Applications 88
Hotels 89
Maintenance Agreements 93
Catering 93
Image Release/Property Release 94
Performers, Speakers, Lecturers, and Others 94
Residential Leases for the Benefit of Students or Employees 96
Public Records 96
Conclusion 97
Chapter 5 Administering Contracts 99
Introduction 99
Contract Organization 99
Title 100
Introductory Clause 100
Recitals 101
Lead-in 101
Body 102
Signature Blocks 102
Attachments 102
Negotiating 103
Data Entry and Software 108
Exception Memos 109
Terminations 110
Conclusion 112
Chapter 6 Conclusion 115
Appendix A Contract Review Checklist 117
Appendix B Model Standard Payable Contract 129
Appendix C Sample Visitor Hotel Rate Agreement 135
Appendix D Sample Preferred Hotel Agreement 141
Appendix E Sample Master Lease for Students 151
Appendix F Sample Standard Amendment 161
Appendix G Sample Professional Service Contract 163
Index 169
